Dress Code and Personal Hygiene for UD Employees
Policy
1. Dress Code
1.1 The workplace attire must not serve as a distraction to other employees, students or other visitors. In this manner, UD employees should differentiate between acceptable “business casual” and non-acceptable “casual” attire.
1.2 UD employees are not required to wear what is traditionally considered formal business attire during normal working days, but may do so if they wish. However, on formal occasions and during official or government-related meetings, formal business attire is required.
1.3 Examples of items considered too casual and/or inappropriate for UD employees include:
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Revealing clothes that expose the employee’s back, shoulders, chest, stomach, navel, undergarments (front or back) or that reveal too much cleavage. See-through clothing that reveals any body part or that gives the same impression.
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T-shirts of a casual nature as well as those intended to be worn as undershirts.
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T-Shirts that carry inappropriate, provocative or offensive phrases, slogans, words or pictures.
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Tops with spaghetti straps, sleeveless tops, halter tops or muscle shirts.
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Shorts, dresses, skirts or other attire that are above the knee.
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Apparel with holes, rips or tears.
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Frayed pieces of clothes, whether it is top or bottom.
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Workout/Sports attire including sweat pants, sweat suits, sweat shirts, hoodies, or tennis attire.
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Jeans that are faded or have major stains or tears.
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Baseball caps, sweatbands or bandanas.
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Footwear such as flip flops.
2. Personal Hygiene
2.1 UD employees must maintain the highest possible personal hygiene due to its importance to co-workers and all UD stakeholders.
2.2 It is the responsibility of UD employees to keep good personal hygiene and avoid oddly smells. Cleanliness is crucial as it reduces the risk of getting sick to the employee and his/her co-workers.
2.3 Examples of situations deemed inappropriate for UD employees include:
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Dirty hands
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Foul body odors.
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Sweaty clothes.
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Strong breath smells.
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Greasy, oily, uncombed or flashy-colored hair.
3. General Provisions:
3.1 Employees are expected to comply with the dress code and personal hygiene policy, maintaining an appropriate image at the workplace and while representing UD in professional meetings and business travel.
3.2 If an employee is violating the guidelines stated in this policy, the HRD and/or the line manager has the right to send the employee home to change his/her clothes and an official verbal warning will be issued. In such case, a half day leave will be counted for the employee.
3.3 If the employee violates the dress code policy again the HRD/line manager has the right to send employee home to change his/her clothes and an official written warning will be issued and staff or faculty will be placed on probation. In such case, a half day leave will be counted for the employee.
3.4 If the employee violates the dress code for a third time the HRD/line manager has the right to send employee home to change his/her clothes and a final warning will be issued. In such case, a half day leave will be counted for the employee.
3.5 If the employee violates the dress code for a fourth time the HRD reserves the right to terminate the employee.
4. Reference/Definitions:
4.1 Verbal Warning A verbal warning is an oral educative guideline, which can also be in a written format. This warning will pinpoint the behavior and corrective action needed (where appropriate). It also can describe the future consequence in case of non-compliance.
4.2 Written Warning: This warning can be identified either as “written warning” or “first written warning”. This warning will only be on a formal UD letterhead directed to the UD employee and it will outline the misconduct, the improvements required (where appropriate) and the possible consequences of future non-compliance. The validity of this warning is one (1) year. UD employee receiving this letter must acknowledge receiving it.
4.3 Final Warning: This warning is given to the employee when the conduct is seriously inadequate. It is a formal letter on UD letterhead titled as “final warning”. As with the earlier mentioned warnings, the misconduct and the required improvements are mentioned (where appropriate). UD employee receiving this letter must acknowledge receiving it.
4.4 Termination: This action is taken when the employee continues to violate the policy.