/Institutions/University-of-Dubai/json/2024-2025/Policy-and-Procedure-Manual-local.json

/Institutions/University-of-Dubai/json/2024-2025/Policy-and-Procedure-Manual.json

Policy and Procedure Manual 2024-25 > Quality Assurance > Planning university reviews

Planning university reviews

Policy 

1.  Initiation of Review:

1. The policy review process can be initiated by the policy owner or the department responsible for the policy under review. Policy owners or departments should initiate changes proactively and alert the QAIE to the suggested change(s) in the policy.

2. Policy owners or department responsible shall identify the need for a policy review based on changes in regulations, operational requirements, or feedback from stakeholders.

3. Policies must be reviewed at a minimum every 3 years, or amended as necessary to ensure its continued effectiveness and relevance.

4. Policy owners or the responsible department can submit requests to generate new policies or suggest modifications to a policy/publication online.  When there is a modification that needs to be made to a policy they should use the online submission form as explained in the process below:
   

   
   
   • Fill out the required elements and hit submit
   • Click on the Faculty Portal:  https://ud.ac.ae/portal/faculty/
   •  Find the policy add/modification form and click on it

2.  Review and Recommendations

Once the policy owner or responsible department submits the request for policy modification form (Appendix I) the following will take place: 

1. QAIE office receives the notification and reviews to ensure compliance with CAA and other accrediting bodies when appropriate. If the request does not comply with the standards, QAIE will discuss the requested modification with the process owner to understand the reasons for requested change, and provide recommendations that are in compliance with the standards and at the same time ensure that the process owner is satisfied. 

2. Academic policies need the concurrence and signoff of the VPAA. The VPAA may, at his discretion, forward it to the Academic Affairs Council for further deliberations. 

3. Operational policies need the approval and sign off from the Director of Administration.  

4. The QAIE office will provide the President the final policy which reflects the changes or additions that have been agreed upon and signed off  by all concerned. 

5. The President will review the revised or new policies, and provide any additional  comments. The President may also resolve any possible disagreement or doubts. The President shall then approve the policy.

6. Policy document(s) will be processed and updated in related publications. 

3. Communication and Implementation:

1. Upon approval, the updated policy will be reflected in the UD Policy and Procedures Manual and communicated to the policy owner, relevant stakeholders and disseminated to all UD faculty and staff through appropriate channels including but not limited to the shared drive.

2. All other publications that contain the policy including but not limited to UD Catalogs, Student Handbook, Faculty Handbook, and Staff Handbook will also be updated to reflect the change.